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Contact Information

Client name:                                                                                                 Phone/Email:

Bar (boy) / Bat (girl) (circle one) Mitzvah name:  

Reception Date:                                              Setup Start Time:                        Entertainment Start Time:                          End Time:

Order of Events

Note: The printed order of events is only a suggestion. Every reception is different, and this is YOUR reception. Any event may be added, removed, or rearranged as long as it is clearly indicated in the above table.

Remember to review this schedule with your caterer! ‘~’ means approximate time.

Location Information

Name/address of establishment:

Contact name:                                    Phone:

Primary room name/location:                                                     Floor:

Do we have to provide music in other room(s) at any time (such as for cocktail hour)? If so, what, where and when?:

Directions to reception (use additional sheets if necessary):

General Information

Number of guests:                        Children:

Day School Guest of Honor attends:                   Hebrew School Guest of Honor attends:

Party Theme:

Number of courses to be served (including dessert):

Does the caterer need everyone seated to take orders for the main course?            If yes, when and for how long?

Is there “dead air time” during which we shouldn’t play?           When?

Tuxedo pants, shirts, and gold musical note vests are the normal outfit for MCs, DJs, and Party Motivators. Party dancers (if any) will dress in appropriate, tasteful costumes. If you wish different attire, detail preference here:

Contact Information For Other Party Professionals

	Name	Phone	Fax	Booked From-To
Caterer
Banquet Hall/Venue
Planner/Coordinator
Photographer
Videographer

 

Cocktail Hour

Is cocktail hour in same room as main reception?      If not, what room is it in?

Music for cocktail hour (suggested genres are soft jazz, soft show tunes, or slow rock):

Reception Start (Guests enter main reception room from cocktail room)

Music to start with (high-energy dance music recommended):

Reception Grand Entrance / Introductions

Introductions can be performed by Dancemasters’ MC (Master of Ceremonies), or by someone else. (Requests to change this at the reception will only be honored if given directly by the Parents to the MC.) Who will be performing the introductions?

Suggested order of introductions:

1.        Parents (usually introduced as Host and Hostess, Bob and Jane)

2.        Siblings

3.        Guest of Honor

We recommend upbeat music. Some song suggestions follow:

·         High-energy techno (like Twilight Zone by 2 Unlimited)

·         America (Neil Diamond)

·         Theme from 2001 A Space Odyssey

·         Party Time (Gloria Estefan)

·         Havana (Kenny G)

Please list those to be introduced during the grand entrance in the order they will be introduced. You can choose different songs for each person or one for the entire group. Use additional sheets if necessary. If you want, interesting tidbits of information about relationships to the guest of honor can be announced—if so, please write details below each person’s name.

Name(s)	Phonetic Pronunciation(s)	How to Introduce	Music

 

Candle lighting

A memory candle for deceased relative(s) may be lit by the guest of honor. Typically this is announced by the Guest of Honor, and is done either before the first candle is announced, or before the parents’ candle is announced. Alternatively, one of the candles on the cake can be lit as a memory candle—this would be announced at the time of that candle. Will there be a memory candle?

Will the MC or the Guest of Honor be calling the guests up to the cake (circle one)?

Include the names of people who will be coming to the cake. Write the names as the Guest of Honor calls them (like “Aunt Rose and Uncle Bob,” “Bubbe and Zayde,” etc.), and include phonetic pronunciation. The usual order for candle lighting is:

1.        Grandparents

2.        Aunts

3.        Uncles

4.        Cousins

5.        Older relatives

6.        Younger relatives

7.        Friends of parents

8.        Friends of Guest of Honor

9.        Parents

10.     Siblings

11.     Guest of Honor

The usual number of candles is 14 (13 for age, one for good luck). Try to group relatives and friends together to keep the amount of candles to 14 as best as possible. You can have interesting tidbits of information announced as the individuals come up to light the candles. If you want to do this, please write details below each person’s name.

You will also need to choose music to be played while people come up and light the candles. You can have one piece of music serve as background to all of the candles (we have an upbeat medley of Jewish music specifically designed for this), or you may want to match a specific song to each person or group of people lighting the candle (preferably fun and upbeat). The total ceremony takes about 15 minutes.

Candle Lighting List
Name(s)	Phonetic Pronunciation(s)	How to Introduce	Music
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

 

Hora

Please indicate which family members you would like to be lifted in the chair during the Hora:

 

Kiddush

Who will be introduced to say the Kiddush blessing? Write the name as the Guest of Honor would, and include phonetic pronunciation.

Motzi

Who will be introduced to say the Motzi blessing? Write the name as the Guest of Honor would, and include phonetic pronunciation.

Toast

Who will be introduced to offer the toast to the Guest of Honor? Typically this is the father. Write the name as the Guest of Honor would, and include phonetic pronunciation.

Will there be other people offering toasts? If so, describe:

After the toast, can the MC ask “does anyone else want to say something to the Guest of Honor or offer a toast?”

After the toast, will the Guest of Honor want to say something (i.e., thank you for coming)?

Meal

Type of music:

For buffet (not applicable to sit down/served meal), we can do music trivia with the guests still sitting (to win the right to go next for food). Is this OK?

While guests are waiting for food, we can encourage other couples to come out on the floor and slow dance. Is this OK with you AND the c