Don't worry if you don't have all of the information to complete this planner. Fill in the information you are sure about, and we will help you complete it when we get together for the planning consultation.

Contact Information

Client name:                                                                                                 Phone/Email:

Guest of honor’s name (optional):

Party Date:                                                        Setup Start Time:                          Entertainment Start Time:                           End Time:

Order of Events

Notes:    The printed order of events is only a suggestion. Every party is different, and this is YOUR party. Any event may be added, removed, or rearranged as long as it is clearly indicated in the above table.
Remember to review this schedule with your caterer! ‘~’ means approximate time.

Location Information

Name/address of establishment:

Contact name:                                    Phone:

Primary room name/location:                                                     Floor:

Do we have to provide music in other room(s) at any time (such as for cocktail hour)? If so, what, where and when?:

Directions to party (use additional sheets if necessary):

General Information

Number of guests:                        Children:

Number of courses to be served (including dessert):

Does the caterer need everyone seated to take orders for the main course?            If yes, when and for how long?

Is there “dead air time” during which we shouldn’t play?           When?

Tuxedo pants, shirts, and gold musical note vests are the normal outfit for MCs, DJs, and Party Motivators. Party dancers (if any) will dress in appropriate, tasteful costumes. If you wish different attire, detail preference here:

 

Contact Information For Other Party Professionals

	Name	Phone	Fax	Booked From-To
Caterer
Banquet Hall/Venue
Planner/Coordinator
Photographer
Videographer

 

Cocktail Hour

Music for cocktail hour (suggested genres are soft jazz, soft show tunes, or slow rock):

Party Start (Guests enter main party room from cocktail room)

Music to start with (soft music recommended if food on tables, high-energy dance music recommended otherwise):

Toast

Who will be introduced to offer the toast to the Guest of Honor?  Write the name as the Guest of Honor would, and include phonetic pronunciation:

Will there be other people offering toasts? If so, describe:

After the toast, can the MC ask “does anyone else want to say something to the Guest Of Honor or offer a toast?”

After the toast, will the Guest of Honor want to say something (i.e., thank you for coming)?

Grace (or other blessings)

Blessing	Name of person (with phonetic pronunciation) to be introduced to say the blessing

 

 

Meal

Type of music:

For buffet (not applicable to sit down/served meal), we can do music trivia with the guests still sitting (to win the right to go next for food). Is this OK?

While guests are waiting for food, we can encourage other couples to come out on the floor and slow dance. Is this OK with you AND the caterer?

Last Hour of Old Year and New Year’s Eve Countdown

For the last hour of the old year, we recommend high energy music. Depending on the age group present, this could be current and recent high energy dance music, or it could be older high-energy rock and roll and disco. What type of music do you want for the last hour of the old year?

 

 

About 12 minutes before midnight, we suggest playing Instant Replay by Dan Hartman followed by Get Ready For This by Two Unlimited, and then playing 2001 Space Odyssey at 11:59pm for the final countdown. What songs do you want to play just before midnight?

 

 

Will there be a champagne toast at midnight?

Right after midnight, we typically play Auld Lang Syne and get everyone to sing along. That could be followed with God Bless America by  Kate Smith (again getting everyone to sing along) and What a Wonderful World by Louis Armstrong. After that we suggest going upbeat for a while, perhaps starting with some swing like In the Mood by Glenn Miller. What songs/music do you want to play just after midnight?

 

 

Grand Finale/Last Dance

Before the last dance, we can organize guests into a circle around the guest of honor, pass the mic around, and allow them to each offer best wishes. Do you want to do this?     To what song (we suggest That’s What Friends Are For)?

 

Music for last dance (some suggestions follow):

·         Last Dance (Donna Summer)

·         Times Of Your Life (Paul Anka)

·         I’ve Had the Time Of My Life (from Dirty Dancing)

·         “You’re the One That I Want (from Grease) followed by “Walking On Sunshine”

·         Shout (Isley Brothers)

·         New York, New York (Frank Sinatra)

·         The Party’s Over (Willie Nelson or Nat King Cole)

·         Goodnight Sweetheart (The Spaniels)

·         Day-O (Harry Belafonte)

 

Ethnic Dances, Etc.

Please indicate any specific ethnic dances you want to do or customs you wish to observe, and at what points in the party (also add them to order of events on page 1). Make sure to include names (with phonetic pronunciations) if specific people are to be involved.

 

Games/Contests (optional)

We can play games or contests (contests have winners who get prizes, no prizes are awarded for games) as another way to break the ice, raise the energy level, award door prizes, etc. Games/contests require a minimum of our MC Entertainment Package; at least one Party Dancer is also recommended. Do you want games or contests? If yes, when?

Listed below are some of the games/contests we are currently playing. Please circle the ones you would like us to do. You can also write in the names of other specific games or contests (please describe them on the back of this page). If you don’t identify specific contests, the MC will choose appropriate ones.

 

·         Balloon Stuffing/Parade of Beauties

·         Balloon Roulette

·         Coke and Pepsi

·         Cops and Donuts

·         Costume Judging

·         Dance Contests

·         Dirty Laundry

·         Don’t Tip the Waiter

·         Game Shows (Jeopordy, Family Feud, Trivia, etc.)

·         Hot Potato

·         Huggy Bear

·          Hula Hoops

·         Limbo

·         Lip Synching

·         Mummy Wrap/Best-Dressed Snowperson

·         Musical Balloons/Chairs/Gifts/Hula Hoops/People

·         Musical Chairs Scavenger Hunt

·         Relay Races

·         Remote Controlled Car/Truck Bowling

·         Simon Says

·         Snake

·         Take a Polk at This

Follow-Along Dances (optional)

If there are any specific dances you would like us to lead (requires a minimum of our MC Entertainment Package), please note them here. Here are some of the dances we are currently doing:

·         Agadoo

·         Blame It On The Boogie

·         Car Wash

·         Cha Cha Slide

·         Chicken Dance

·         C’mon ‘N Ride It (The Train)

·         Cup Of Life (Ricky Martin)

·         Cotton-Eyed Joe (Rednex)

·         Dollar Wine Dance

·         El Tongoneo (Mestizzo)

·         Electric Slide

·         Get Down Tonight

·         Greased Lightning

·         Hands Up (from Club Med)

·         Hokey Pokey

·         Hold Your Head (Bahamas)

·         Ketchup Dance (Las Ketchup)

·         Kung Fu Fighting (Bus Stop)

·         Let It Whip

·         Lindy (swing)

·         Macarena

·         Mambo Number 5

·         Maria (Ricky Martin)

·         Men In Black

·         Mony Mony

·         Piano Man

·         Play That Funky Music

·         Runaround Sue

·         Shout

·         Staying Alive

·         Swing Engine

·         Turn The Beat Around

·         Walk This Way (Run DMC)

·         Wild Wild West (Will Smith)

·         YMCA